PlanSafe – Regulations and Standards

How does PlanSafe help a Person Conducting Business or Undertaking (PCBU)?


PlanSafe online training provides building owners with compliance to State Regulations, State Codes of Practice and relevant Australian Standards.


State Codes of Practice The Locatrix suite of applications assists in managing the workplace environment and facilitates the guidance of the responsibilities with Emergency Planning. (Note: the COP is the only document that refers to the AS3745.2010 as the guiding standard to meet compliancy).


Australian Standard 3745 : 2010 – Planning for Emergencies in Facilities


On a National Standard, compliance must be obtained to AS 3745 : 2010 – Planning for Emergencies in Facilities.  The objective of this Standard is to enhance the safety of people in facilities, by providing a framework for emergency planning, utilizing the built facilities as appropriate.  This makes a greater distinction between emergency plans and emergency/evacuation procedures including the development of an emergency plan; covers the duties of the emergency planning committee (EPC) and emergency control organisation (ECO); provisions for occupants with disability or other identified special needs, education and training and guidance on how to determine the size of the emergency control organisation.  PlanSafe is a product that captures all this information and ensures that the right people are trained in the correct procedures, specific to the building they occupy.  Again, by capturing the site-specific content with PlanStudioPlanSafe online training delivers rich training content that can be easily accessed, understood and completed in a timely and efficient manner.  PlanSafe content is engaging and ensures compliance by testing the knowledge retained by the student.


AS4083-2010 Planning for Emergencies in Health Care facilities


Additionally, AS4083-2010 Planning for Emergencies in Health Care facilities checks the special needs of occupants and addresses these requirements in specialised additional requirements. Supported within PlanSafe, being able to incorporate specific processes to facilitate the evacuation of vulnerable people, this standard focuses on the dependence of staff and the patient acuity when developing plans by the PCBU.  The patient to staff ratio makes the initial response to the emergency plan even more critical.  Health Care facilities are prone to frequent change, often dictated to the fluctuation of Government funding and other environmental factors.  Being able to easily amend content including staffing numbers and operational changes with PlanStudio and PlanSafe, again the knock-on effect to training content being kept current and rich in information required proves the most efficient way to deliver a compliant training outcome.


Building Fire Safety Regulation 2008 (BFSR)


Building Fire Safety Regulation 2008 (BFSR) – for Queensland, a regulation that resulted from the Childers backpacker fire which claimed the lives of 15 young travellers.  This fire was largely due to maintenance of equipment (AS:1851) had not been complete, specifically that there were no working smoke alarms in the building and out of date extinguishers as well as obstructed and blocked exits. The alarm was only raised by those aware of the fire, physically beating down doors and raising the alarm to those that heard the cries.


The BFSR also calls upon Responsible Persons (Emergency Control Organisation – ECO) to ensure Coordination of evacuation arrangements in multi-tenanted buildings which means that within a large building, all tenants have to share their individual evacuation plans and integrate their processes into a single coordinated process and procedure for Alert, Evacuation and documentation.  It also means that a single drill for an entire tenancy is ideally practiced, ensuring an effective process is trained for in the case of an emergency no later than every 12 months.


Under the BFSR the evacuation plan must be reviewed at regular intervals of not more than once year (or as changes are made to the building), a written record must be kept of that review and the ECO must be given a copy of that record.  This is where PlanStudio and PlanSafe play an important part of maintaining accuracy and currency of information.  By using the software while auditing a building, any changes can be easily updated and reflected in the Fire & Evacuation Plan, Diagrams and training content.  This therefore can trigger notifications that changes have been made that occupants need to be made aware of by way of undertaking the training again (20 minutes of their time online) ensuring that compliance is always met by a PCBU – Person Conducting Business or Undertaking  in accordance with each State WH&S Regulation – Regulation 43 “The Emergency Plan”.


No matter what sector or State of the Australian sector your company addresses for Emergency Preparedness (Training, Planning, Documentation or Risk assessment), Locatrix has the solutions to assist you with compliance: –


  • Queensland Building Fire Safety Regulation: 2008

  • WH&S Act (Harmonised) and Including VIC and WA : (2011) – Reg 43 “The Emergency Plan”

  • State Code of Practice – Managing the work environment and facilities

  • AS 3745: 2010 Planning for Emergencies in Facilities

  • AS 4083: 2010 Planning for Emergencies in Healthcare Facilities

  • AS 1851: 2012 Routine Service of Fire Protection Systems (Appendix J)

  • Building Code of Australia (Class 2-9 Buildings)

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